A holiday party invitation has to work for a wide mix of people. At work, that means inclusive wording, clear logistics (Is it during work hours? Are partners invited?) and replies that help whoever is ordering the catering. At home, it means a warm design and every detail guests need to fit you into a crowded month.

Email the invitation to up to 500 guests from GatherRibbon, see who has opened it, and send up to three reminders to people who haven’t replied. Replies include party sizes, meal choices and answers to your own questions, and you can export the full list to CSV for the venue. Need words? Start with our office holiday party wording.

What to include

Who is hosting: the company, the team or your family
Date, with a start and an end time
Venue, address and transport or parking notes
Whether partners or plus-ones are welcome
Dress code, and whether there’s a full meal or snacks
An RSVP date that matches your caterer’s deadline

When to send it

For a large company party, send invitations six to eight weeks ahead; four weeks is enough for a team event. Set the RSVP date a few days before your caterer or venue needs final numbers.

See the timeline for every occasion

Wording ideas

Office

You’re invited to the Northwind holiday party! Dinner, drinks and our annual awards Thursday, Dec 10 · 6 to 10 pm The Grand Hall Partners welcome. Please reply by Nov 30.

Team

Let’s celebrate a great year, team! Holiday lunch is on us at Bella Cucina. Friday, Dec 18 · 12:30 pm

Open house

Season’s greetings from the Nguyens! Holiday open house · Sunday, Dec 13 · 2 to 6 pm Drop by for cocoa, cookies and good cheer.

Questions, answered.

When should I send office holiday party invitations?

Six to eight weeks ahead for a company-wide party, especially in early December. For big events, a save the date in October helps.

How do I make a holiday party invitation inclusive?

Say “holiday party” or “end-of-year celebration,” skip religious imagery for workplace events, mention food and non-alcoholic options, and say clearly whether attendance is optional.

Can I export the RSVP list for the caterer?

Yes. My events shows yes, maybe and no totals with party sizes, and the CSV export includes every guest’s meal choice, note and answers to your questions.

Planning guides

Office Holiday Party Invitation Wording: 25 Examples5 min read
When to Send Invitations: A Timeline for Every Occasion4 min read
How to Get Guests to RSVP (Without Chasing Everyone)3 min read

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